Policies & Procedures
POLICIES & PROCEDURES
Pick-Up Policy: I understand that it is my responsibility to arrange for transportation home for my child promptly at 3:15pm if they are not enrolled in the Westchase HOST, Rec Center or Kids R Kids programs.
Late Pick-Up Policy: A warning will be given for the first offense of a child pick-up that is more than 15 minutes after the stated pick-up time (3:15pm). The second offense will result in the termination of Camp participation. No refunds will be issued.
Drop/Add/Change Policy: Refunds will be offered only for withdrawal of Camp during the registration period. During the registration window, parents may contact firstname.lastname@example.org to request a cancellation. Add/Change requests will be granted based on availability, so long as those requests are made during the registration period. Once registration has ended, no changes will be made.
Inclement Weather Policy: Best Camp Ever has a plan in place for indoor activities when it is not safe for activities to take place outside. There will be no refunds or rescheduling of Camp days due to inclement weather or any circumstances outside of our control.
Covid-19 Policy: Refunds will be offered if camp is canceled due to Covid-19. If a students misses camp days due to having covid or quarantine, no refunds will be offered.
Code of Conduct: The Westchase Elementary code of conduct applies to Best Camp Ever. The first disruption will result in a phone call to the parents; second will be a one-day camp suspension; third disruption will be dismissal from Camp with no refunds.
WAIVER AND RELEASE OF LIABILITY AND INDEMNITY AGREEMENT
By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child(ren) and I may be exposed to or infected by COVID-19 by attending the Club and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 at the Club may result from the actions, omissions, or negligence of myself and others, including, but not limited to, Club employees, volunteers, and program participants and their families.
I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren) or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my child(ren) may experience or incur in connection with my child(ren)’s attendance at the Club or participation in Club programming (“Claims”). On my behalf, and on behalf of my children, I hereby release, covenant not to sue, discharge, and hold harmless the Club, its employees, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Club, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in any Club program.
Upon acknowledging this Agreement and forever thereafter, you agree that if you participate in or attend any Best Camp Ever ("Camp") or Best Camp Ever related event, or are present on Camp premises or use any Camp facility, you do so at your own risk and assume the risk of any and all injury and/or damage you might sustain, regardless of whether you are a participant, a spectator, or otherwise. Your assumption of risk includes but is not limited to the use of any sports or other equipment (mechanical or otherwise), and accessing Camp premises. You further agree to assume the risk of your participation in or presence at any event, activity, class, program, instruction, or Camp sponsored event. You agree that you are voluntarily participating in the aforementioned activities and assume all risk, known and unknown, associated with same. You agree on behalf of yourself (and your spouse, all your children, personal representatives, heirs, executors, administrators, agents, and assigns) to forever release and discharge Camp, their owners, employees, agents, representatives, affiliates, successors, and assigns from any and all claims or causes of action (known or unknown) arising out of the negligence of Camp, whether active or passive, or that of any of its affiliates, employees, agents, representatives, successors, and assigns. This waiver and release of liability includes, without limitation, injuries which may occur as a result of (a) your use of any equipment or facilities which may malfunction or break, (b) Camp's improper maintenance of any exercise equipment or facilities, (c) Camp's negligent instruction or supervision, including personal training, strength training, refereeing and coaching, (d) you slipping or tripping and falling while on Camp premises, including Camp's negligent inspection or maintenance of such premises, and (e) you sustaining personal injuries as a result of the dangerous condition of property on which you are present in relation to any Camp function, including Camp's negligent inspection or maintenance of such premises. By executing this Agreement, you hereby agree to indemnify and hold harmless Camp from any loss, liability, damage, or cost Camp may incur due to your presence at any Camp premises or facility. You further expressly agree that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as permitted by the law of the state in which this agreement is entered into, and that if any portion of this agreement is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. This release is not intended as an attempted release of claims of gross negligence or intentional acts. You acknowledge that Camp provide a service to their members and is not in the business of selling, leasing, or otherwise placing into the stream of commerce exercise or sports equipment, or other such products, and the use of any such items is incidental to the service provided by Camp. YOU ACKNOWLEDGE THAT YOU HAVE CAREFULLY READ THIS WAIVER AND RELEASE AND FULLY UNDERSTAND THAT IT IS A RELEASE OF LIABILITY, AND EXPRESS ASSUMPTION OF RISK AND INDEMNITY AGREEMENT. YOU ARE AWARE AND AGREE THAT BY EXECUTING THIS WAIVER AND RELEASE, YOU ARE GIVING UP YOUR RIGHT TO BRING A LEGAL ACTION OR ASSERT A CLAIM AGAINST CAMP FOR THEIR NEGLIGENCE, OR FOR ANY DEFECTIVE PRODUCT ON THEIR PREMISES. YOU HAVE READ AND VOLUNTARILY SIGNED THEWAIVER AND RELEASE AND FURTHER AGREE THAT NO ORAL REPRESENTATIONS, STATEMENTS, OR INDUCEMENT APART FROM THE FOREGOING WRITTEN AGREEMENT HAS BEEN MADE. YOU AGREE, FOR YOURSELF AND YOUR SPOUSE, CHILDREN, SUCCESSORS, HEIRS AND ASSIGNS, THAT THE ABOVE REPRESENTATIONS ARE CONTRACTUALLY BINDING, AND ARE NOT MERE RECITALS, AND THAT SHOULD YOU OR YOUR SUCCESSORS ASSERT ANY CLAIM IN CONTRAVENTION OF THIS AGREEMENT, THE ASSERTING PARTY SHALL BE LIABLE FOR THE EXPENSES (INCLUDING REASONABLE ATTORNEYS FEES) INCURRED BY THE OTHER PARTY OR PARTIES IN DEFENDING AGAINST ANY SUCH ACTION.